Documents Management Solutions

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Solutions for Financial Services:

In financial services, the ability to leverage information and business data efficiently and strategically is paramount. We are proud to be a trusted partner to financial services organisations worldwide, delivering comprehensive information management that makes data accessible, compliance achievable and security a priority.

With decades of experience in data storage, protection and recovery for the financial services industry, Akeva delivers services solutions and controls that address the entire information lifecycle:

  • Comprehensive strategies that enable you to address all information management challenges, in paper or digital formats, through a single vendor
  • Integrated solutions for financial services, including bank records management, credit files, signature cards, commercial account files, human resources files, mortgage records and wills
  • Off-site document management and storage, online backup and cloud storage allows you to maximised office space, hardware and IT resources while minimising costs and logistics
  • Streamlined records storage, retrieval and access to enhance your productivity and responsiveness
  • Document conversion and online imaging services bringing 24/7 document access and retrieval
  • Secure onsite or off-site shredding and data destruction to ensure compliance with customer privacy laws
  • Specialised technology escrow and domain name management services help you address intellectual property issues

Our experts will work with you to stay on top of the industry’s security issues and evolving compliance regulations, and develop a cost-effective and efficient records management service to address your ongoing needs.

Solutions for the Public Sector:

The information management and data protection needs of government departments and public sector bodies are complex, time-sensitive and ever-increasing. Public organisations are facing growing pressure to implement cost-effective strategies that reduce the risks involved in protecting, managing and accessing information.

By managing the full chain of custody from record creation and retention to secure destruction, we can design and deliver solutions to fit the precise needs of your public sector organisation.

Your physical and digital information is safely managed in our secure facilities and, if required, our dedicated information management experts will support you directly at your premises. We can even run your entire information management facility.

For specific public records requirements, we offer records storage in BS5454 vaults — low-temperature and low-humidity environments that extend the life of deteriorated documents.

Solutions for Healthcare - Medical Document Management:

The challenges of information for clinical management and compliance in healthcare grow more complex each month. We are dedicated to helping healthcare systems, hospitals and medical practices meet these challenges and bring health information management back under your control. Without an electronic workflow or management software most healthcare organisations are challenged to keep on top of patient files and paper document backlog. With a dedicated medical document software that is hosted means that nurses, doctors, receptionists and support staff can increase their productivity, enabling them to do more with less.

Providing excellent care and ensuring patient safety will always take priority for healthcare organisations. Today, however, those goals must be met against a backdrop of additional imperatives including:

We have extensive experience in providing comprehensive information management solutions to NHS Trusts and private healthcare organisations throughout the UK. Today, our expertise helps thousands of care providers to:

  • Develop and maintain fully integrated information management, data storage, protection and recovery programs
  • Streamline access to patient records
  • Safeguard valuable patient information
  • Integrate digital radiology media
  • Navigate the transition to electronic health records
  • Ensure compliance, even across multiple locations
  • Minimise demands on IT staff
  • Establish an effective model for records and data management cost control

Our work is intended to address the issues you face today, prepare you to meet the challenges of tomorrow, and free your teams to focus on their work.

Online Storage Solutions for Legal:

Our industry experts are singularly qualified to help address data information management challenges for companies within the legal sector. Solicitors and law firms regularly handle confidential data and information which requires high level of security in electronic data storage as well as an efficient streamline process in information management. Thanks to our expertise and capacity of specialised software technology, we offer tailored services for legal information management, storage, protection and recovery. We can help you maximise your staff resources while efficiently managing your costs.

Given the explosive growth of electronic information and the need for greater control in eDiscovery, it’s important to keep pace with changes. Working closely with your staff to analyse your specific requirements and anticipated needs, we’ll help you to develop a truly comprehensive, integrated programme. We can help you:

  • Reduce spoliation, malpractice and non-compliance risk through the implementation of best practices for records retention and destruction across all media types, practice areas and office locations
  • Enhance productivity and responsiveness through streamlined records storage, retrieval and access
  • Manage time-sensitive litigation discovery requests, internal investigations and regulatory inquiries through Akeva’s eDiscovery and Litigation Support services
  • Streamline the transition to the electronic law practice by integrating electronic document management and online data backup into your everyday workflow
  • Facilitate 24/7 document access and retrieval through Akeva’s document conversion and image archiving services
  • Address intellectual property issues with specialised technology escrow, domain name management and film and sound archiving services
  • Maximise your use of office space, hardware, and IT resources while minimising costs and logistics through off-site records storage

We offer complete records and documents management solutions to the legal profession that enable you to take full control of information and documents without losing control of your budget.

Solutions for Retail:

We understand the challenges of protecting and managing information, especially for large regional or national retail organisations with many locations and no IT resources at the store level. Our expertise in all facets of information management helps to bring control of business-critical data back into your hands.

The protection of sensitive information such as employee records, customer credit card numbers or price and inventory data is not something you should have to worry about every day. It’s certainly not something that you want your customers to have to think about.

We offer consistent implementation and reliable security that protects your business, your staff and your customers with decades of proven experience.

We offer single-vendor solutions that enable you to better control and protect valuable information. Our trusted experts work closely with your team to analyse current needs, develop forward-thinking strategies and deliver solutions across all locations – from the store level to the corporate level. We can:

  • Ensure backup with minimal or no disruption of IT staff or store personnel workflow – either automated to the cloud or via tape
  • Reduce the risk of identity theft with customer and employee information through secure shredding services
  • Achieve PCI compliance and protect sensitive or confidential information including customer credit card numbers, employee records and inventory data. Our cost-effective automated online backup services cater for distributed servers, PCs and laptops, featuring encrypted backup and rapid online recovery of lost or damaged files
  • Overcome your email archiving and mailbox management challenges, while preparing for eDiscovery
  • Plan and implement a national or multi-site programme for records storage, access and destruction to ensure compliance with your corporate records retention programme
  • Protect your online business with our range of domain name management services

Solutions for video and sound:

We offer specialised media storage services and expertise to ensure that media assets - from one-of-a-kind original recordings to entire electronic format media libraries - will be preserved. Our services are tailored to meet the needs of major movie studios, recording labels, television production companies and advertising agencies.

We work closely with your team to evaluate your needs and assess your current archiving processes, and design a solution around them. Partnering with industry-leading experts, we manage and deliver integrated archiving solutions to preserve and protect your precious media assets. We offer:

  • Highly secure, climate-controlled facilities that ensure the preservation of valuable film, sound and video elements
  • Comprehensive archiving services for both analogue and digital media
  • Sophisticated analogue-to-digital conversion services to safeguard assets on long-life media
  • Experience from managing more than 15 million film and sound elements for more than 1500 customers in all entertainment fields
  • Expertise in the industry's special requirements, standards and emerging technologies
  • Dedicated, trained and screened security staff
  • Archive standards that conform to those of entertainment’s leading organisations, including: the Society of Motion Picture and Television Engineers (SMPTE), the Image Permanence Institute (IPI), the Technology Council for the Motion Picture and Television Industry (TCMPT), the Association of Moving Image Archivists (AMIA), the National Academy of Recording Arts and Sciences (NARAS)

As new technologies are developed for creating movies, music and television, Akeva is at the forefront of the preservation and media management industry.

Our commitment to you extends beyond archiving, storing and protecting film and sound media. With Akeva you know your most valuable assets will be safeguarded for generations to come.

Solutions for Energy:

The energy industry generates tremendous amounts of information. Exploration and production are data-intensive and the information needs to be retained, archived and accessible for decades.

The data must be stored and quickly accessible in order to support investment and divestment decisions, run daily operations and respond to regulatory matters.

With more than three decades of experience in the oil and gas sector, we are uniquely qualified to provide information management services to energy companies and government bodies.

We have worked with more than 1000 global customers, from the major multi-national oil companies to independent exploration companies. We can:

  • Integrate physical and digital asset data to provide a unified view and simplified management, via our eSearch asset management software
  • Enhance the ability to search, access, and share asset data across global organisations and with partners and regulators
  • Consolidate physical and digital storage to reduce storage and management costs
  • Quickly convert legacy data to the format best suited to its intended use and means of distribution
  • Enhance the safety, security, and longevity of high-value information through best practices for information storage, management and handling

Akeva’s managed services allow you to quickly deploy new capabilities without the capital expense or lengthy implementation times of an in-house solution.

Because we are committed to keeping pace with new advances in storage technologies, security measures, and best practices, your people will be free to work on your core business – bringing energy to market.

Manufacturing and Engineering:

To address the business critical needs of manufacturing and engineering companies the ability to leverage information and business data efficiently and strategically is paramount. We are proud to be a trusted partner to many global manufacturing and engineering companies, delivering comprehensive information management solutions that place priority on making data accessible, compliant achievable and secure.

With decades of experience in data storage, protection and recovery, Akeva delivers services solutions and controls that address the entire information lifecycle:

  • Comprehensive strategies that enable you to address all information management challenges, in all media formats physical or digital, through a single vendor
  • Integrated solutions for manufacturing and engineering, including management of contracts, patents & intellectual property, leases, articles of incorporation, Quality Assurance (QA) technical records, drawings, maps, customer records, corporate papers, laboratory notebooks, policy or procedure manuals, deeds, audio, videos, photographs and slides, x-rays
  • Off-site document management and storage and online backup which allows you to maximise office space, hardware and IT resources while minimising costs and logistics
  • Streamlined records storage, retrieval and access to enhance your productivity and responsiveness
  • Design anywhere, build anywhere, with global teams, suppliers and partners. We are located around the globe to provide 24/7 local support to our customers.
  • Collaborate with suppliers early in the product lifecycle confident that intellectual property is secure.
  • Build better products faster and more cost effectively with controlled access to secure information.
  • Document conversion and online imaging services bringing 24/7 document access and retrieval
  • Secure onsite or off-site shredding and data destruction to ensure compliance with customer privacy laws
  • Specialised technology escrow and domain name management services help you address intellectual property issues

We work with clients in aerospace & defence, automotive manufacturing, chemical manufacturing, construction & materials, consumer packaged goods, engineering services, high tech manufacturing, industrial manufacturing and metals & mining.

Our experts will work with you to stay on top of the industry’s security issues and evolving compliance regulations, and develop a cost-effective and efficient records management service to address your ongoing needs.

Solutions for Small and Medium Enterprises:

When it comes to securely managing and protecting vital business and customer information, small and medium businesses face a unique set of challenges. We help you achieve your goals by providing access to enterprise-grade information management services.

We’re proud to be a trusted partner to thousands of small and medium businesses worldwide. We bring decades of global leadership in information storage, protection and recovery that specifically address the needs of small and medium-sized businesses.

Records Management and Storage:

We’ll help you manage your paper records strategically and efficiently while reducing the costs and risks associated with information document management.Advantages Include:

  • Complete records management and storage programmes, from onsite consulting to off-site storage in our ultra-secure facilities
  • Comprehensive filing and retrieval capabilities
  • Full records search and request functionality via our online portal
  • Guidance and support in developing and implementing information destruction policies, including off-site secure shredding services

Information Protection & Availability:

Our information protection will safeguard your company’s information whether it’s stored on servers, laptops, desktops or removable media. We can provide a cost-effective, usage-based plan that gives you easy access to your stored information.

Secure Shredding:

Whether you need a scheduled off-site service or a one-time clean-up, you can count on us for:

  • Flexible, effective and reliable off-site data destruction and secure shredding services
  • Reduced cost of managing information that is no longer useful, pertinent or necessary to your business
  • Reduced risk of data and records falling into the wrong hands

Our suite of services and solutions are designed to enable you to store, access and secure business-critical information efficiently and effectively within your budget. By helping you to manage your information, we let you to focus on your business.

Our Customers

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